Here's a summery of what we offer to get you on your adventure:
- Local Staff and Experts
- Academic Facilities
- Local Food
- Health and Safety Protocols
- On Site Orientation
- On-Site Closing Ceremonies
- Curriculum Development
- Marketing Assistance
- Flexible Custom Pricing
- Site Visits
- Student Enrollment
- Pre-Departure Orientations
- Program Materials
Recommended timeline for planning a trip with IOI
(We like to start at least a year prior to your proposed start date, but can also work with tighter schedules.)
Tell us your idea, either by phone or email and we will work with you to answer the following initial questions that give us the framework of your needs
- What is your big-picture objective? What do you want to accomplish?
- Which of our locations are you interested in?
- What specific academic focus and components do you want?
- When and for how long will the program run?
- What are your logistical needs (housing, classrooms, transportation)?
- What price point do you feel comfortable offering to students?
- What types of excursions & cultural activities do you want to include?
- What is the internal approval process for programs at your institution?
After our initial brainstorm, IOI will prepare a custom budget and itinerary with amenities, field trips, and support services. We will introduce you to a local program coordinator and work with you to revise the proposal to ensure it meets your goals.
Confirm and Market Program
Once you are satisfied with your custom program proposal and it is approved by your
institution, we will draft a contract for your review. You are now ready to start marketing the program with your institutional branding. We can help design and/or if needed.
In order to confirm reservations and make final preparations, student rosters are due
3 months prior to departure. IOI will also send an invoice at this time for the program. A down payment is required immediately to confirm reservation. The full amount is due 2 weeks prior to departure.
IOI will handle most administrative and logistical details so you don’t have to. Approximately two weeks prior to departure IOI will send an electronic pre-departure information email including travel logistics, maps, housing assignments, and emergency contact numbers.
All IOI programs have on-site program coordinators dedicated to you and your
group throughout your program. They will assist you in managing logistics, student
issues, health and safety concerns. We are available 24/7 to support you.
Given the depth of learning on IOI programs, returning students can experience
some reverse culture shock. We try and minimize this by preparing our participants for their departure. Additionally we organize going away events to lock in the relations that were made. For many of our participants, leaving from a site the first time is not a goodbye but rather a first stint of many visits to come.
Detailed assessments from all participants, staff, and faculty yield important feedback on what went well and what could be improved on the program. We always strive to improve from our participant’s experiences and are also happy to share the feedback we receive.
This is also an ideal time to begin planning for the next program.